Job Description

ESSENTIAL JOB FUNCTIONS:

• Review invoices for appropriate documentation, expense to proper period and approval prior to payment.
• Process 3-way matching invoices, manual check requests and expense reports.
• Monitors compliance with published purchasing policies, referring any discrepancies to proper authority for resolution.
• Oversees cash disbursement process to assure the disbursements are appropriate and properly classified, referring any discrepancies to proper authority for resolution.
• Produces vendor checks utilizing automated accounts payable system.
• Review and research vendor statement discrepancies.
• Processes on demand requests for payment and prepare checks.
• Maintains positive vendor relations and appropriately responds to inquiries regarding vendor payments.
• Monitors payment terms to ensure facility is receiving all discounts/preferred pricing.
• Maintains vendor 1099 information and reviews invoices and check requests for appropriate entries into Accounts Payable system.
• Monitors payment terms to ensure facility is receiving all discounts/preferred pricing.
• Maintain a good working relationship with Materials Management.
• Be aware of all documentation relative to compliance of all Federal/State/Local laws. Bring to the attention of the Controller any suspected/noncompliant issues.
• Identify invoices to be expensed to prior accounting month and forward to accountants.
• Compiles and mails letters for Unclaimed Property (Accounts Payable and Payroll).
• Provides month-end Accounting support to include various data collection and data entry tasks.
• Maintains competency in all position responsibilities.
• Excellent verbal and written communication with peers, office staff, and other departments; Maintains effective working relationships. Works independently.
• Willing and able to learn.
• Ability to handle multiple tasks simultaneously in a sometimes-stressful work environment.

MARGINAL JOB FUNCTIONS:

• Maintains written AP procedure manuals and check lists.
• Distributes vendor checks and computer reports.
• Performs other duties as assigned.

QUALIFICATIONS:

REQUIRED:

Accounts payable experience in an automated environment; High School diploma or equivalent; Computer data entry with a high degree of accuracy and speed; Strong Excel skills. Good analytical and organizational skills - able to analyze unusual circumstances and situations and determine appropriate action. Professional communication and interpersonal skills including the ability to work with all levels within the organization. Aptitude for working in a team environment, ability to tactfully and constructively confront coworkers and ability to receive constructive criticism.

PREFERRED:

Enrolled in or have completed college level business course work which includes Accounting courses.

TYPICAL PHYSICAL/MENTAL DEMANDS:

Ability to perform essential and marginal job functions under prolonged periods of stress and consistently meet deadlines. Ability to organize and prioritize tasks. Ability to perform multiple tasks and or projects simultaneously. Sitting and operating office equipment for long periods. Frequent movement between files, desk, and temporary work files. Able to lift 20 pounds from floor or overhead shelf (reports, box of computer paper, etc.) High stress level due to deadlines.

This position is salaried, based on experience.

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